Fibi COI –Conflict of Interest Management System
Streamline Disclosure Processes and Ensure Research Integrity
Support institution-wide research integrity with a centralized COI system designed to manage disclosures, assess risks, and maintain regulatory compliance across all roles and departments.
Explore Features 
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Why Research Institutions
Trust Fibi COI
Comprehensive Disclosure Management
Centralize all financial and non-financial interest disclosures.
Streamlined Review Process
Simplify assessment workflows for administrators and reviewers.
Robust Entity Tracking
Map connections between researchers, projects, sponsors, and disclosed interests.
Customizable Risk Detection
Automatically assess risk levels using configurable evaluation criteria.
Transparent Compliance
Ensure adherence to federal regulations and institutional policies.
Seamless Integration
Seamlessly connect with other Fibi modules for end-to-end research oversight.
What Our Customers Say
Since embarking on this journey with Polus and the transition from our manual processes to Fibi, we have noted improvements in our internal routing and review process, including the timeliness of approvals, and have a better idea of the volume of submissions, which has allowed us to balance the workloads of our team. The truest testament, however, to Fibi’s strength as a grant management system, was proven when the world shut down because of the pandemic and how easily our grant-related activities transitioned from onsite to remote from home without any pause in our ability to support our researchers or their submissions.
Jacqueline Pittman
Administrator, Sponsored Projects Kennedy Krieger InstituteKey Features
Multiple Disclosure Types
Support for Financial Conflict of Interest (FCOI), Outside Professional Activities (OPA), and Travel disclosures.
Screening Questionnaires
Guide users through disclosure requirements with customizable forms.
Significant Financial Interest (SFI) Tracking
Document and manage financial interests with detailed relationship mapping.
Digital Certification
Secure electronic certification with comprehensive audit trails.
Auto-Expiration Management
Track disclosure expiration dates with configurable renewal periods.
Intuitive Review Interface
Compare disclosure versions and review section by section.
Conflict Status Override
Administrator capability to reassess and modify conflict determinations.
Risk Level Assessment
Configurable risk evaluation based on institutional criteria.
Comment Management
Add internal or public reviewer notes with visibility controls.
Reviewer Assignment
Assign reviewers dynamically based on role, expertise, or workload.
Comprehensive Entity Repository
Centralized database of all disclosed entities.
Relationship Mapping
Document connections between entities, people, and projects.
Entity Verification
Administrative validation of entity information.
Origin Country Tracking
Document entity geographical information for compliance purposes.
Related Disclosure Visibility
Easily view all disclosures linked to a single entity.
Plan Development
Create and manage mitigation strategies for identified conflicts.
Document Attachments
Upload supporting documentation for management plans.
Implementation Tracking
Monitor compliance with management plan requirements.
Plan History
Maintain a full audit trail of all plan versions and updates.
Advanced Management Plan Module
Enhanced lifecycle management capabilities.
Role-Based Dashboards
Customized views for reporters, reviewers, and administrators.
Real-Time Status Tracking
Monitor disclosure status and pending actions.
Configurable Alerts
Personalized alerts for deadlines and action items.
Advanced Search
Find disclosures by person, department, entity, status, or date.
Comprehensive Reporting
Generate reports on disclosures, conflicts, and management plans.
How Fibi COI Transforms Conflict Management
The Complete
Fibi Research Management Suite
Fibi COI is fully integrated into the broader Fibi ecosystem, enabling seamless coordination across compliance, pre-award, and post-award functions in a unified platform:
Ready to Transform Your COI Management Process?
Experience how Fibi COI can revolutionize conflict of interest management at your institution.
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